Construction & Project Financials

Procore & NetSuite Integration

Connect Procore project operations with NetSuite job cost and financials. Sync projects, commitments, and costs so field teams and accounting work from the same data without double entry.

  • Projects, vendors, and cost codes synced between Procore and NetSuite
  • Commitments and subcontractor invoices flowing into NetSuite as vendor bills
  • Accurate job cost, WIP, and margin reporting driven by integrated data
  • Reduction in manual re-keying between field operations and finance
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Job Cost & Field Sync Live projects
Procore NetSuite integration overview
Procore ⇆ NetSuite Automated flows

Key Benefits of Procore–NetSuite Integration

Unite field operations and accounting around a single version of project financial truth.

01

Connected Project Data

Keep projects, vendors, and cost structures in sync between Procore and NetSuite, so job cost reporting lines up with what’s happening in the field.

02

Faster Month-End Close

Bring commitments, subcontractor invoices, and direct costs into NetSuite quickly so accounting can close WIP and project financials on time, with fewer surprises.

03

Accurate WIP & Margin

Tie field-approved costs to NetSuite jobs and cost codes to improve WIP reporting, profitability analysis, and forecasting across your portfolio of projects.

04

Less Double Entry

Reduce manual re-keying of commitments, invoices, and adjustments between systems, minimizing errors and freeing up both project teams and finance.

What We Integrate Between Procore and NetSuite

Structured flows for projects, commitments, costs, and billing – tailored to your chart of accounts and cost breakdown structure.

Procore Bi-directional sync NetSuite

From Procore to NetSuite

Push field-approved project data into NetSuite at the right time for purchasing, AP, and job cost.

  • Projects  – project names, codes, addresses, and key attributes mapped to NetSuite jobs/projects.
  • Companies & Vendors  – subcontractors and suppliers synced as NetSuite vendors (and optionally customers).
  • Commitments & Subcontractor Invoices  – POs, subcontracts, and invoices sent into NetSuite as purchase orders and vendor bills.
  • Direct Costs & Change Events  – direct job costs and approved changes mapped to the right jobs, cost codes, and GL accounts.

From NetSuite to Procore

Bring financial structure and status from NetSuite back into Procore where project teams live.

  • Vendors & Cost Categories  – vendor master, COA segments, and cost categories synchronized into Procore for consistent coding.
  • Budgets & Actuals  – optional budget, committed, and actual cost figures surfaced to Procore for field visibility.
  • Bill Payment Status  – check and electronic payment status available to PMs so they can answer “have we paid this yet?”.
  • Custom Governance Fields  – optional flows for retention, tax codes, and internal approval flags that matter to finance and project controls.

How Our Procore–NetSuite Integration Works

Built around your cost codes, approval flows, and project delivery model – not a generic template.

1

Discovery & Mapping

We review your Procore modules, NetSuite setup, COA, and cost codes to define object mappings, ownership, and how data should move between systems.

2

Build & Configure

We configure field mappings, job/cost code logic, and approval-driven triggers, then set up sync schedules and error handling that fit your operations tempo.

3

Test, Train & Launch

We run sample projects and invoices through end-to-end, train PMs and accounting, then go live with monitoring, tuning, and post–go-live support.

Common Procore–NetSuite Integration Use Cases

Support GC, specialty contractor, and owner/developer workflows with a single integration backbone.

Subcontractor Invoicing & Commitments

  • Commitments and subcontractor invoices approved in Procore create vendor bills in NetSuite with the right jobs and cost codes.
  • Retention, tax, and markup logic can be carried from Procore into NetSuite for accurate AP and reporting.
  • Payment status flows back so PMs know when subcontractors have been paid.

Owner Billing, WIP & Change Management

  • Change events and approved change orders in Procore are reflected in NetSuite budgets and job cost.
  • Owner billing can tie back to actual costs and commitments for more accurate WIP and margin analysis.
  • Executives and finance get consolidated views while project teams stay in Procore.

Why Partner With Us for Procore–NetSuite

We specialize in integrations that respect both project delivery realities and accounting controls.

Construction & ERP Expertise

  • Deep Procore & NetSuite experience – we understand job cost, commitments, WIP, and how finance and operations need to collaborate.
  • Configurable, not brittle – mappings and rules designed to handle new projects, cost codes, and contract types without breaking the integration.
  • Ongoing support – we stay engaged as your portfolio and processes evolve.

Governance & Data Quality

  • Clear system of record – we define where projects, vendors, and costs are mastered and how approvals drive movement between systems.
  • Proven implementation approach – structured discovery, testing, and go-live that protects your projects and financial close.
 We treat your integration as core infrastructure for project delivery, not a side script.

Procore–NetSuite Integration FAQs

Answering common questions from operations, project controls, and accounting teams.

Do we need to change our cost codes or chart of accounts?

Not necessarily. The integration is designed to map Procore cost codes and structure to your existing NetSuite chart of accounts and segments, so we adapt to your model instead of forcing a new one.

Which Procore modules can be integrated?

Common integrations include Projects, Companies, Commitments, Direct Costs, Prime Contracts, and Change Events. We’ll align scope with the modules you actually use today.

Can different entities or subsidiaries use different mappings?

Yes. For multi-entity NetSuite environments, we can support subsidiary-specific rules for projects, vendors, cost codes, and GL posting, while still using a unified integration framework.

How long does a Procore–NetSuite implementation usually take?

Timelines depend on scope and complexity, but many Procore–NetSuite integrations take a few weeks from discovery to go-live once requirements, mappings, and test scenarios are finalized.

Procore & NetSuite Advisory

Ready to Connect Procore and NetSuite?

Tell us about your projects, entities, and current job cost challenges, and we’ll recommend an integration approach that supports both field teams and finance.

Schedule a Discovery Call Typically 30–45 minute session